Bilingual Chinese-English Office Administrator

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Location: New York City, NY

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DESCRIPTION:

• Maintain the office reception area

• Greet and welcome guests

• Answer all incoming calls and redirect them or keep messages

• Receive and distribute letters, packages etc.

• Prepare outgoing mail by drafting correspondence, securing parcels etc.

• Check, sort and forward emails

• Monitor office supplies and place orders when necessary

• Develop and maintain a filing system, assist office staff in maintaining files and databases

• Maintain contact lists

• Monitor and reconcile expense reports

• Prepare reports, presentations, memorandums, proposals and correspondence

• Monitor office operations

• Schedule meetings and conference calls for executives and upper level staff

• Serve as the go-to for office inquiries and conflicts

• Take up other duties as assigned (travel arrangements, schedules etc.)

 

 

REQUIREMENTS:

• Bachelor's degree preferred

• At least 1 year of experience in an administrative role, real estate background preferred

• Able to analyze and revise operating practices to improve efficiency

• A good problem solver and comfortable working in a fast-paced office environment

• Exceptional communication skills; ability to effectively listen and respond to internal and external customers

• Superior organization skills and dedication to completing projects in a timely manner

• Ability to handle multiple tasks, and work independently in an organized manner with strong attention to detail and accuracy

• Sufficient knowledge and ability to utilize following software: Microsoft Office, Word, Excel, Outlook, PowerPoint.

• Authorized working status in the U.S. is required

 

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JOB TYPE: Full-time

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